Overview

Job Title: Bookkeeper/Office Manager

Job Type: Full Time, Permanent, Exempt

Location: Chelsea, MI

Salary: $38k to $42k

Closing Date: until filled

Overview

Barn Sanctuary is seeking a Bookkeeper/Office Manager to support the program and administrative functions of the nonprofit with integrity and efficiency. The Bookkeeper/Office Manager will be responsible for recording and tracking all financial transactions in QuickBooks Online, running QB reports for the executive team, answering the phone and responding to email inquiries, providing ongoing HR support to new hires and employees, maintaining office supplies, and running the administrative aspects of the volunteer program. This position will also be the main staff point of contact for the annual audit.

The Office Manager must possess strong organizational skills with keen attention to detail.

We are looking for a self-starter who is good at setting up and maintaining processes in the most efficient manner possible. The Office Manager must be comfortable juggling multiple projects at once and working with numerous team members on any given day.. The role requires someone who is a quick learner, adaptable, enthusiastic, curious, hard-working, and meticulous.

Responsibilities

  • Perform daily bookkeeping of all income and expense tracking
  • Support new-employee onboarding
  • Answer phone and email inquiries
  • Provide back-end tech support to the volunteer program
  • Work with the Development Manager to reconcile donor and donation tracking
  • Staff leader of the annual auditing process
  • Support annual budgeting process
  • Create monthly financial reports tracking actual income and expenses versus budgeted
  • Coordinate charitable state solicitation process
  • Coordinate logistics for all Board meetings and work with the Executive Director and Treasurer to produce financial dashboard for the Board
  • Maintain office/administrative supplies for the organization
  • Other duties as required

Qualifications

  • Complete COVID-19 vaccination as recommended by the CDC is required for employment
  • 4-year degree in a related field or applicable experience
  • Significant experience in Quickbooks Online, certification is a plus
  • High level of individual initiative and creativity.
  • You love technology. When technology is unfamiliar, you’re adept at learning it.
  • Clear communicator, with the ability to deal effectively and tactfully with a wide variety of people in correspondence, on the telephone, and in-person
  • Highly organized person that loves numbers
  • The ability to meet daily, weekly and monthly deadlines consistently
  • Familiarity with Google Workspace
  • A natural lean toward getting to know people and communicating with them.
  • The ability to resolve practical problems with limited supervision and successfully within a team
  • The ability to adapt to changing priorities

To Apply:

Only applicants selected for interviews will be contacted. No phone calls, please.

Barn Sanctuary is an equal opportunity employer that strictly prohibits discrimination against any employee, independent contractor, volunteer, or applicant for any position because of an individual’s race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran’s status, or any other characteristic protected by law.

Equal Opportunity Employer

Barn Sanctuary is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Tagged as: administration, customer service, human resources

About Barn Sanctuary

Barn Sanctuary is dedicated to rescuing and rehabilitating abused and neglected farmed animals by creating a safe haven where these individuals can recover, thrive, and serve as an example for why we strive to lead society towards a plant-based lifestyle.

We envision a world in which farmed animals are seen as individuals and treated with empathy and compassion.

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