Overview

The T. Colin Campbell Center for Nutrition Studies (CNS) is a 501(c)3 nonprofit organization committed to increasing awareness of the extraordinary impact that food has on the health of our bodies, our communities, and our planet.  Through science-based education, service, and advocacy, we seek to inspire and connect all people, providing practical solutions to enable a healthier life and planet.

Job Description: Office Manager

Terms of Employment: Full-time, FLSA Exempt

Benefits Eligible: Yes

Location: Remote

Immediate Supervisor: Chief Executive Officer

Position Description:

The Administrative Manager plays a vital role in the daily administrative, accounting, and human resources processes of CNS by working with all staff to ensure that core components of the organization are functioning smoothly. Additionally, the Administrative Manager will assist with new initiatives, specifically by managing administrative operations.

Essential Functions:

Administrative

  • Serve as Google Workspace administrator.
  • Maintain electronic entity and admin files.
  • Create and update organization policies.
  • Manage admin and support email and voicemail accounts.
  • Platform account setup and monitoring.
  • Support the Executive Board of Directors and Medical Advisory Board as needed.
  • Perform special assignments as requested.

Accounting

  • Serve as QuickBooks Online (QBO) administrator.
  • Balance and maintain accurate ledgers in QBO.
  • Process accounts payable and accounts receivable.
  • Enter monthly journal entries.
  • Monitor financial accounts, reconcile monthly statements, and prepare financial reports.
  • Draft annual budget and monitor cash flow.
  • Provide information to CPA for annual non-profit audits and federal and state tax returns.
  • Send donation thank you letters and generate annual contribution statements.
  • Maintain fixed asset log.

Human Resources

  • Serve as BambooHR administrator.
  • Maintain and update employee records and handbook.
  • Track paid time off.
  • Support recruitment of new employees and onboarding.
  • Oversee and organize contract agreements.
  • Manage company benefits.
  • Maintain health and business insurance by working with an insurance broker.
  • Perform special assignments as requested.

Payroll

  • Process biweekly payroll.
  • Apply for and monitor state payroll tax accounts.
  • Ensure third-party payroll vendor files payroll taxes.
  • Maintain payroll reports.

Qualifications/Skills/Abilities:

  • Personal qualities of integrity, credibility, and a commitment to CNS’s mission.
  • Bachelor’s degree (required)
  • Previous work in the non-profit sector (3 years required)
  • Non-profit bookkeeping and fund accounting knowledge and experience (3 years required)
  • In-depth understanding of and experience in QuickBooks Online (3 years required)
  • General human resources knowledge, including Federal and state employment laws (3 years preferred) – aPHR certification is a plus.
  • Payroll experience (3 years preferred)
  • Proficiency in Google Workspace and Microsoft applications (or ability to learn quickly)
  • Proficiency in Zoom, Stripe, and PayPal (or ability to learn quickly)
  • Confident, self-motivated, and a true team player with a strong work ethic.
  • Strong written and verbal communication skills.
  • Excellent multitasking and project management skills.
  • Well-organized, with a high attention to detail and ability to prioritize.
  • Ability to meet internal and external deadlines.
  • Flexible, and able to work well with senior management and board members.
  • Passion for learning and figuring things out (and helping others do the same)
  • Must be based and authorized to work in the US

Tagged as: administration

About T. Colin Campbell Center for Nutrition Studies

The T. Colin Campbell Center for Nutrition Studies (CNS) is a 501(c)3 nonprofit organization committed to increasing awareness of the extraordinary impact that food has on the health of our bodies, our communities, and our planet. Through science-based education, service, and advocacy, we seek to inspire and connect all people, providing practical solutions to enable a healthier life, more equitable communities, and a sustainable world.

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