VeganJobs.com

Overview

Use your organisational and administrative talents to help build a sustainable, healthy and just food system 

The Good Food Institute Europe (GFI Europe) is at the forefront of the movement to transform meat production in order to solve some of the world’s biggest problems, from climate change and global hunger, to antibiotic resistance and animal suffering.

We work with scientists, businesses and policymakers to make plant-based and cultivated meat (grown directly from cells) delicious, affordable and accessible. Please check out the rest of our website, our 2022 Year in Review and our 2022 Europe Highlights blog post to find out more about who we are and what we do.

We are at an exciting stage in our growth and are looking for a remote Operations Assistant to support our growing operational workflows including our hiring process, processing invoices, making travel bookings, etc. For more information about this role, please take a look at the job brochure.

How You Will Make a Difference 

You will support the Operations team and wider programmatic teams on a wide range of areas of day-to-day business operations for GFI Europe. Reporting to the Senior People Operations Officer, you will:

• Work with the Operations team and programmatic hiring leads to promote our job vacancies to high-quality, diverse audiences across Europe.
• Set up assessments and liaise with candidates throughout the recruitment journey, and support the rest of the hiring process from start to finish.
• Support the team with bookkeeping by entering receipts and invoices into our accounting system (training and support in Quickbooks will be provided) and helping to ensure our accounts remain in great shape.
• Respond to routine enquiries including using our CRM system (training and support in Salesforce will be provided).
• Support the whole GFI Europe team with travel and accommodation bookings, and help with scheduling for retreats, conferences, events, etc.
• Identify gaps in the documentation of our processes and procedures, and help to fill them by drafting standard operating procedures (SOPs) and other support documents.
• As required, assist the Managing Director and other members of the wider team (Fundraising, Policy, Communications, Corporate Engagement, Science and Technology) on specific tasks, projects, admin, research, etc.
• Perform other tasks as required as a member of our small, dynamic team.

Who we’re looking for: 

We primarily hire for skills and potential rather than experience; you do not need to have worked in an Operations or administrative role before. The core skills and attributes needed to excel in the role are:

• A passion for GFI’s philosophy and mission.
• Strong prioritisation and organisational skills: consistently following through on commitments, reliably bringing simultaneous tasks and projects to completion, ensuring that all aspects are addressed comprehensively and nothing is overlooked, and allocating time effectively to manage competing deadlines.
• Problem-solving and critical thinking: analysing complex situations, identifying potential issues, and developing effective and creative solutions while considering the broader implications and outcomes before taking action.
• Attention to detail: ensuring accurate and error-free work, including for workflows that are repetitive and unglamorous.
• Effective written communication skills: conveying information clearly and accurately, tailoring the tone and message to various stakeholders.
• Excellent people skills: building strong, collaborative and positive relationships, and working well with colleagues and stakeholders across multiple cultures.
• Adaptability: adjusting to changing circumstances, priorities, and responsibilities while maintaining a high level of performance; openness and positive response towards varying cultural norms and perspectives.
• Openness to DEI principles: an affinity with our commitment to diversity, equity and inclusion, and with maintaining our welcoming and supportive culture.
• Tech savviness: comfort using various software tools and platforms in a remote workplace, and a willingness to learn new systems. Training and support in Google Workspace, QuickBooks, Asana, and Salesforce will be provided.
• Language skills: ability to work effectively in English. Fluency in (an) additional European language(s), while not a requirement, would be a strong advantage (German, French or Dutch fluency would be particularly helpful for this role).

We want the best people and we know that building a diverse, inclusive workplace leads to stronger, happier, more productive and resilient teams. We strongly encourage people of every ethnicity, orientation, age, gender, origin, socio-economic background, and ability to apply. As a pan-European organisation, we welcome applications from across the whole continent. Because we value a diverse workplace, we prioritise an inclusive culture absent of discrimination and harassment during the application process and after you join the team.

The Fine Print:

• Terms of employment: Full-time (flexible hours), permanent. Requests for part-time arrangements can be considered (minimum 25 hours/week).

• Location: Flexible – we will consider applicants from anywhere in Europe. This is a remote role, and you will be able to work from home, or anywhere you choose. We are happy to consider supporting costs for co-working to enable you to work from an office if you wish. The whole GFI Europe team aims to get together in person approximately twice per year for around 3-5 days at a time. Travel costs will be covered by GFI Europe within our travel policy.

• • Salary and benefits: The salary and benefits package for all of our roles are researched and benchmarked based on similar nonprofit roles in the country/location of hire. Due to capacity, we cannot complete that research for every country in advance, but approximate indicative ranges (total monthly gross salary plus benefits including home-working allowance) are likely to be:
    • €2,690 – €2,984 if based in Germany.
    • €1,800 – €2,280 if based in Lithuania.

• Right-to-work requirements: The successful candidate must, by the start of the employment, have permission to work in the country where they are based, and to be able to travel within the EU.

• Application Deadline: 10 September 2023, 11.59pm CET. We will get back to all candidates after that date, no matter the outcome of their application: you should expect to hear back from us within about one week of the deadline.

Application process:

1. Complete this short sample work task (please, make your own copy of the document to work on).
2. Upload your sample work task through this application form.
3. Once you’ve submitted the form, you will receive a confirmation email containing a link to a Cognitive Aptitude Test (30-45 min). You will need to complete this test before the application deadline (10 September 2023, 11.59pm CET) for us to be able to consider your application. Why we’re using Cognitive Aptitude Tests.

Please note that we are not requesting a CV or a cover letter at this stage. The full application process is outlined in the job brochure. We really look forward to hearing from you!

We want you to have every opportunity to shine and show us your talents – we are happy to make all the reasonable adjustments that we possibly can to make sure the assessment process works for you. Email us at europe-hiring@gfi.org

Any questions? Join our team for a live Q&A on Wednesday 30 August at 12.30pm CET / 1.30pm EET. You can submit questions anonymously in advance via this form. The recording will be available on this page after the webinar. If you have any questions about this role, please do reach out to us at europe-hiring@gfi.org.

 

 

 

Tagged as: administration, finance, human resources